Encounters

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Encounter Information for CACs

This is an excellent PowerPoint from VeHU:

  • Adding an Encounter form to a Clinic Location:

ENCOUNTER FORM :

Select Edit Encounter Forms Option:

IBDF ENCOUNTER FORM Encounter Forms

  EE     Edit Encounter Forms ...
  PR     Print Options ...
  PM     Print Manager ...
  TK     Edit Tool Kit ...
  IR     Encounter Form IRM Options ...
  DE     AICS Data Entry Menu ...
  RU     Reports and Utilities ...

Select Encounter Forms Option: TK Edit Tool Kit


  EB     Edit Tool Kit Blocks
  EF     Edit Tool Kit Forms

Select Encounter Forms Option: EE Edit Encounter Forms


  ED     Clinic Setup/Edit Forms
  CC     Copy CPT Check-off Sheet to Encounter Form
  CPT    Most Commonly used Outpatient CPT Codes
  CU     Conversion Utility For Scanning
            **> Out of order:  ** This option is OUT OF ORDER **

Making Specific i.e Pediatric Encounter .:

             - Use TK to make new form

Assigning the specific from to a particular provider: - EE - ED elect Edit Encounter Forms Option: ED Clinic Setup/Edit Forms EDIT FORMS FOR WHICH CLINIC? : FLYDOC FORMS FOR HOSPITAL LOCATION Aug 28, 2007@12:33:25 Page: 1 of 1 FORMS CURRENTLY USED BY FLYDOC HOSPITAL LOCATION

    FORM NAME                       USE & BRIEF DESCRIPTION
 1  PEDIATRIC ENCOUNTERS (S)        Basic Encounter Form
                                    scannable form for primary care
         Enter ?? for more Actions                                          >>>

CC Change Clinic CF Copy Form FE Fast Selection Edit NM Form Name/Descr/Size CR Create Blank Form RC Recompile Form AS Add Form to Setup DF Delete Unused Form DS Delete from Setup EF Edit Form Select Action: Quit//

1) DS: Typing this will delete the form attached to the provider 2) DF: Delete the unsused from ( this is the form which we just Deleted DS from the provider) this will completely remove the Encounter form 3) CF copy form . After typing CF it will first ask you about TK ( tool kit ) Enter Yes. Then pic specific form eg Pediatric Encounter , Then name it



* The PCE ENCOUNTER IRM MENU

Patient Care Encounter ( PCE )

PCE IRM MAIN MENU PX IRM MAIN MENU PCE IRM Main Menu


  SP     PCE Site Parameter Menu ...
  TBL    PCE Table Maintenance ...
  DE     PCE/SD Debugging Utilities ...
  INFO   PCE Information Only ...
  RM     Reminder Managers Menu ...
  CR     PCE Clinical Reports ...
  HOME   Directions to Patient's Home Add/Edit
  CO     PCE Coordinator Menu ...
  CL     PCE Clinician Menu ...

FLYDOC,FOO NUMBER Clinic: All Date range: 11/6/2007 to 12/7/2007

                       * - New GAF Score Required
     Encounter          Clinic                                             Appointment Status
  1 12/6/2007  09:07  CLINIC NAME                    Action REQUIRED
         + Next Screen   - Prev Screen   ?? More Actions

UE Update Encounter CD Change Date Range VC View by Clinic LI List by Appointment CC Change Clinic DD Display Detail AD Add Standalone Enc. IN Check Out Interview GF GAF Score HI Make Historical Enc. PC PC Assign or Unassign

                         TI  Display Team Info     QU  Quit

* Encounter Parameters You should Know:

PCE ( PATIENT CARE ENCOUNTER )


CPRS Parameters to Consider ORWPCE Disable Auto Visit Type ORWPCE Anytime Encounters

This allows use of EF without doing the note 

ORWPCE Exclude (Exams, Health Factors, Immunizations, Patient Ed, Skin Tests)


ORWPCE Disable Auto Check Out

This would require separate entry of check out date/time 

ORWPCE Ask Encounter Update

Prompts for the completion at signature 

ORWPCE Force PCE Entry

Option – (TIU) Document Parameters Edit

        Suppress DX/CPT on Entry 
        Force Response to Exposures 
SC, AO, IR, EC and MST 
        Ask DX/CPT on All OPT Visits 


ORWPCE Ask Encounter Update •Multiple options

System

Division

Location

Service

User


ORWPCE Ask Encounter Update

•After selection

1.Primary/Data Needed

2.Primary/Outpatient

3.Primary/Always

4.Data Needed

5.Outpatient

6.Always

7.Never 8.Disable


 Pulling up Encounters Reports

For reports use option 1

Option entry to test: PCE

    1   PCE CLINICAL REPORTS  PXRR CLINICAL REPORTS     PCE Clinical Reports
    2   PCE CLINICIAN MENU  PX PCE CLINICIAN MENU     PCE Clinician Menu
    3   PCE CODE MAPPING LIST  PX PCE CODE MAPPING LIST     PCE Code Mapping Li

st

    4   PCE COORDINATOR MENU  PX PCE COORDINATOR MENU     PCE Coordinator Menu
    5   PCE DATA SUMMARY  EC PCE REPORT     PCE Data Summary

Press <RETURN> to see more, '^' to exit this list, OR CHOOSE 1-5: 4 PX PCE COORDINATOR MENU PCE Coordinator Menu


  SUP    PCE Encounter Data Entry - Supervisor
  PCE    PCE Encounter Data Entry
  DEL    PCE Encounter Data Entry and Delete
  NOD    PCE Encounter Data Entry without Delete
  TBL    PCE Table Maintenance ...
  INFO   PCE Information Only ...
  HOME   Directions to Patient's Home Add/Edit
  MDR    CIDC Missing Data Report
  PARM   PCE HS/RPT Parameter Menu ...
  DIE    PCE Device Interface Error Report
  VIEW   PCE Encounter Viewer


You have PENDING ALERTS

         Enter  "VA to jump to VIEW ALERTS option

Select PCE Coordinator Menu Option: SUP PCE Encounter Data Entry - Supervisor Select Patient or Clinic name: GEEK

    Searching for a Patient
  1    GEEK,BRADLEY                        M 13-03-19003                09
  8    GEEKS,CCC                                 F 03-22-13409                3

CHOOSE 1-8:

    Searching for a Clinic or Ward


    CHOOSE 1-4: 3  GEEK CLINIC