Register a Patient - Revision history

Anthracite: /* Importing legacy data */

2013-03-06T11:17:59Z

Importing legacy data

← Older revision		Revision as of 11:17, 6 March 2013
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	1. FileMan has "mandatory" fields for each file, so you either need to import these, or change the file attributes so that they are no longer "mandatory". The latter is actually easier. You can display a list of "required" fields for any file if you install VPE. Alternetively, using the Data Dictonary option in FileMan, display the fields, and make note of those, "mandatory" fields you don't want to import. Then, from FileMan’s main option, "MODify file attributes" to change "mandatory" to "no" for these fields.		1. FileMan has "mandatory" fields for each file, so you either need to import these, or change the file attributes so that they are no longer "mandatory". The latter is actually easier. You can display a list of "required" fields for any file if you install VPE. Alternetively, using the Data Dictonary option in FileMan, display the fields, and make note of those, "mandatory" fields you don't want to import. Then, from FileMan’s main option, "MODify file attributes" to change "mandatory" to "no" for these fields.

	2. FileMan can import external data directly from spreadsheets (Excel, 1-2-3) in various formats, or from user defined formats including comma or tab delimited and fixed length fields. In, theory you could use any delimiter. I have used CSV files with quoted text. You could write a routine to parse your data or export data from your old system to a spreadsheet, choose the fields you want to import and save those columns. Make note of the order of the fields and the data they contain.		2. FileMan can import external data directly from spreadsheets (Excel, 1-2-3) in various formats, or from user defined formats including comma or tab delimited and fixed length fields. In, theory you could use any delimiter. I have used CSV files with quoted text. You could write a routine to parse your data or export data from your old system to a spreadsheet, choose the fields you want to import and save those columns. Make note of the order of the fields and the data they contain. See the Fileman Advanced Users Manual HTML version on Hardhats.org http://www.hardhats.org/fileman/u2/index.html or here in the VistA Documentation Library http://www.va.gov/VDL/application.asp?appid=5.

	3. Some formatting Issues here. You will probably have to do some editing of your data. FileMan likes names as: LAST,FIRST M, dates as: MMDDCCYY, phone numbers and SSN’s as numeric, unformatted. I haven’t tried to import “name components” directly to see if FileMan would fill the full name field directly. Watch out for programs which supress leading zeros in dates and SSN’s, they need to have the proper number of digits.		3. Some formatting Issues here. You will probably have to do some editing of your data. FileMan likes names as: LAST,FIRST M, dates as: MMDDCCYY, phone numbers and SSN’s as numeric, unformatted. I haven’t tried to import “name components” directly to see if FileMan would fill the full name field directly. Watch out for programs which supress leading zeros in dates and SSN’s, they need to have the proper number of digits.
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	Mike Schrom 10/31/05		Mike Schrom 10/31/05


	=== Misc [[Configuration~\|Configuration]] Scripts ===		=== Misc [[Configuration~\|Configuration]] Scripts ===

Anthracite: /* Standard Method for Registering A Patient */

2013-03-06T10:52:06Z

Standard Method for Registering A Patient

← Older revision		Revision as of 10:52, 6 March 2013
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	or the menu option		or the menu option

	DG LOAD PATIENT DATA		LOAD/EDIT PATIENT DATA

	=== Kevin's Add / Edit Patient Method ===		=== Kevin's Add / Edit Patient Method ===

NeilArmstrong: Added glossary link to Configuration~

2012-10-10T17:53:55Z

Added glossary link to Configuration~

← Older revision		Revision as of 17:53, 10 October 2012
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	=== Misc Configuration Scripts ===		=== Misc [[Configuration~\|Configuration]] Scripts ===
	(Registering a patient)		(Registering a patient)

NeilArmstrong: Added a glossary link to Action~

2012-07-10T08:45:29Z

Added a glossary link to Action~

← Older revision		Revision as of 08:45, 10 July 2012
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	So the best way is to create a menu option that executes this.		So the best way is to create a menu option that executes this.

	I'll try to come back later and specify how this is done. But in short, create a menu that is an action. And make the execution action to be: DO EDITPT^TMGMISC(1)		I'll try to come back later and specify how this is done. But in short, create a menu that is an [[action~\|Action]]. And make the execution [[action~\|Action]] to be: DO EDITPT^TMGMISC(1)

	Here is an e-mail that I wrote with more instructions: [[KT setting up Add-Edit Patient]]		Here is an e-mail that I wrote with more instructions: [[KT setting up Add-Edit Patient]]
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	EXCEED RE-TRANSMIT ACTION: shutdown TCP/IP ADDRESS: 10.4.229.23		EXCEED RE-TRANSMIT [[ACTION~\|Action]]: shutdown TCP/IP ADDRESS: 10.4.229.23

NeilArmstrong: Added glossary link to Record~

2012-03-10T21:17:10Z

Added glossary link to Record~

← Older revision		Revision as of 21:17, 10 March 2012
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	if +$get(DGNEW) do		if +$get(DGNEW) do
	. ;" query CMOR for Patient Record Flag Assignments if NEW patient and		. ;" query CMOR for Patient [[Record~\|Record]] Flag Assignments if NEW patient and
	. ;" display results.		. ;" display results.
	. if $$PRFQRY^DGPFAPI(DFN) do DISPPRF^DGPFAPI(DFN)		. if $$PRFQRY^DGPFAPI(DFN) do DISPPRF^DGPFAPI(DFN)
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	The most important fields used in keeping track of patients in the VA are the NAME, SS#, DOB (Date of Birth) and (DFN - file number of some sort??). If you follow this convention, it is likely to help you utilize the more advanced features for finding patients in other clinics, etc., if you ever utilize this system in a grand scale. It is also recommended that auditing be done AT LEAST of changes in these fields and SEX. (Auditing is discussed later on in this document.)		The most important fields used in keeping track of patients in the VA are the NAME, SS#, DOB (Date of Birth) and (DFN - file number of some sort??). If you follow this convention, it is likely to help you utilize the more advanced features for finding patients in other clinics, etc., if you ever utilize this system in a grand scale. It is also recommended that auditing be done AT LEAST of changes in these fields and SEX. (Auditing is discussed later on in this document.)

	When registering a new patient, an attempt will be made to access the MPI (Master Patient Index) which, for the VA, is a centralized master patient file in Austin, Texas. You will also see mention of the CMOR (Coordinating Master of Record), which is the main site where a patient receives care and where the main record of the patient is maintained. There is also the ICN - the Integration Control Number - which is like a patient number that can be assigned locally or where the Master Patient Index is maintained (i.e., Austin for the VA).		When registering a new patient, an attempt will be made to access the MPI (Master Patient Index) which, for the VA, is a centralized master patient file in Austin, Texas. You will also see mention of the CMOR (Coordinating Master of [[Record~\|Record]]), which is the main site where a patient receives care and where the main [[record~\|Record]]] of the patient is maintained. There is also the ICN - the Integration Control Number - which is like a patient number that can be assigned locally or where the Master Patient Index is maintained (i.e., Austin for the VA).


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	Include COMPUTED fields: (N/Y/R/B): NO// BOTH Computed Fields and Record Number		Include COMPUTED fields: (N/Y/R/B): NO// BOTH Computed Fields and [[Record~\|Record]] Number

NeilArmstrong: Added glossary link to Prompt~

2012-03-03T09:53:37Z

Added glossary link to Prompt~

← Older revision		Revision as of 09:53, 3 March 2012
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	To use this function, you will need to put it into a file. In my system, I have it saved in /usr/local/OpenVistA_UserData/r/TMGMISC.m		To use this function, you will need to put it into a file. In my system, I have it saved in /usr/local/OpenVistA_UserData/r/TMGMISC.m

	To execute it, one could do this: do EDITPT^TMGMISC(1) but this must be done from a programmer's prompt--not good for a final running system.		To execute it, one could do this: do EDITPT^TMGMISC(1) but this must be done from a programmer's [[prompt~\|Prompt]]--not good for a final running system.

	So the best way is to create a menu option that executes this.		So the best way is to create a menu option that executes this.
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	When you actually register your test patient, it might be helpful to you to know some information and terminology. All test patients in the VistA system at the VA are given social security numbers beginning with 5 zeros. These are recognized as test patients and automatically excluded from any uploads to central patient directories. Patients may also be given pseudo social security numbers in some circumstances, for instance, when the SS number is not known.		When you actually register your test patient, it might be helpful to you to know some information and terminology. All test patients in the VistA system at the VA are given social security numbers beginning with 5 zeros. These are recognized as test patients and automatically excluded from any uploads to central patient directories. Patients may also be given pseudo social security numbers in some circumstances, for instance, when the SS number is not known.

	Information about PSEUDO SOCIAL SECURITY NUMBERS can be found by typing ?? at the prompt to enter the social security number when you are registering a patient. If you just enter a number followed by a P, that will also give you more information as the system will admonish you for not doing it right and tell you what to do. If you still don't do it correctly, the Pseudo SS number will be generated for you.		Information about PSEUDO SOCIAL SECURITY NUMBERS can be found by typing ?? at the [[prompt~\|Prompt]] to enter the social security number when you are registering a patient. If you just enter a number followed by a P, that will also give you more information as the system will admonish you for not doing it right and tell you what to do. If you still don't do it correctly, the Pseudo SS number will be generated for you.

	The most important fields used in keeping track of patients in the VA are the NAME, SS#, DOB (Date of Birth) and (DFN - file number of some sort??). If you follow this convention, it is likely to help you utilize the more advanced features for finding patients in other clinics, etc., if you ever utilize this system in a grand scale. It is also recommended that auditing be done AT LEAST of changes in these fields and SEX. (Auditing is discussed later on in this document.)		The most important fields used in keeping track of patients in the VA are the NAME, SS#, DOB (Date of Birth) and (DFN - file number of some sort??). If you follow this convention, it is likely to help you utilize the more advanced features for finding patients in other clinics, etc., if you ever utilize this system in a grand scale. It is also recommended that auditing be done AT LEAST of changes in these fields and SEX. (Auditing is discussed later on in this document.)
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	On page 1 and 2 is a table with a list of the packages and patches. You will need to go into the programmers prompt, select the secondary menu and list the patches for the patches. The tricky part is how you ask for the packages. In the order that they appear, I have listed what you type in to get the package you want at the prompt "Select PACKAGE NAME." There doesn't seem to be any rhyme or reason to whether you need to enter the package namespace like XT or whether you enter a name like Clinical Info Resource Network. The table below has the VA [[Application~\|Application]] name on the left and what you need to type at the prompt on the right. The way to figure out what to try is to look at the file custody document and the namespaces document in the software directory on ftp://ftp.va.gov/vista/software .		On page 1 and 2 is a table with a list of the packages and patches. You will need to go into the programmers [[prompt~\|Prompt]], select the secondary menu and list the patches for the patches. The tricky part is how you ask for the packages. In the order that they appear, I have listed what you type in to get the package you want at the [[prompt~\|Prompt]] "Select PACKAGE NAME." There doesn't seem to be any rhyme or reason to whether you need to enter the package namespace like XT or whether you enter a name like Clinical Info Resource Network. The table below has the VA [[Application~\|Application]] name on the left and what you need to type at the [[prompt~\|Prompt]] on the right. The way to figure out what to try is to look at the file custody document and the namespaces document in the software directory on ftp://ftp.va.gov/vista/software .

	[[Application~\|Application]] Name in pg. 1 & 2		[[Application~\|Application]] Name in pg. 1 & 2
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	To do this, enter ZW at the Vista prompt after you have entered using the programmers environment using D ^XUP. I have shown you the output both before and after D ^XUP below. Note DUZ(0) and U are correct.		To do this, enter ZW at the Vista [[prompt~\|Prompt]] after you have entered using the programmers environment using D ^XUP. I have shown you the output both before and after D ^XUP below. Note DUZ(0) and U are correct.

NeilArmstrong: Added glossary link to Application~

2012-02-22T12:07:00Z

Added glossary link to Application~

← Older revision		Revision as of 12:07, 22 February 2012
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	On page 1 and 2 is a table with a list of the packages and patches. You will need to go into the programmers prompt, select the secondary menu and list the patches for the patches. The tricky part is how you ask for the packages. In the order that they appear, I have listed what you type in to get the package you want at the prompt "Select PACKAGE NAME." There doesn't seem to be any rhyme or reason to whether you need to enter the package namespace like XT or whether you enter a name like Clinical Info Resource Network. The table below has the VA Application name on the left and what you need to type at the prompt on the right. The way to figure out what to try is to look at the file custody document and the namespaces document in the software directory on ftp://ftp.va.gov/vista/software .		On page 1 and 2 is a table with a list of the packages and patches. You will need to go into the programmers prompt, select the secondary menu and list the patches for the patches. The tricky part is how you ask for the packages. In the order that they appear, I have listed what you type in to get the package you want at the prompt "Select PACKAGE NAME." There doesn't seem to be any rhyme or reason to whether you need to enter the package namespace like XT or whether you enter a name like Clinical Info Resource Network. The table below has the VA [[Application~\|Application]] name on the left and what you need to type at the prompt on the right. The way to figure out what to try is to look at the file custody document and the namespaces document in the software directory on ftp://ftp.va.gov/vista/software .

	Application Name in pg. 1 & 2		[[Application~\|Application]] Name in pg. 1 & 2

	What to enter at Select PACKAGE NAME:		What to enter at Select PACKAGE NAME:
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	The Extensible Editor application contains a global that has embedded		The Extensible Editor [[application~\|Application]] contains a global that has embedded

NeilArmstrong: Added glossary link to HINQ~

2012-02-14T13:40:09Z

Added glossary link to HINQ~

← Older revision		Revision as of 13:40, 14 February 2012
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	;". kill DFN,DGRPOUT		;". kill DFN,DGRPOUT

	;"do HINQ^DG10		;"do [[HINQ~\|HINQ]]^DG10
	if $D(^DIC(195.4,1,"UP")) if ^("UP") do ADM^RTQ3		if $D(^DIC(195.4,1,"UP")) if ^("UP") do ADM^RTQ3

Anthracite: /* Kevin's Add / Edit Patient Method */

2008-07-04T01:38:03Z

Kevin's Add / Edit Patient Method

← Older revision		Revision as of 01:38, 4 July 2008
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	__toc__		__toc__

			===Standard Method for Registering A Patient ===

			Use the menu option,

			REGISTER A PATIENT

			or the menu option

			DG LOAD PATIENT DATA

	=== Kevin's Add / Edit Patient Method ===		=== Kevin's Add / Edit Patient Method ===
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	Kevin Toppenberg 4-2-2005		Kevin Toppenberg 4-2-2005


	=== Importing legacy data ===		=== Importing legacy data ===

JohnLeoZ: /* Misc Configuration Scripts */

2007-01-04T13:07:59Z

Misc Configuration Scripts

← Older revision		Revision as of 13:07, 4 January 2007
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	Installing the test account is the same as installing the full system except that the patch HL1.639 is not installed. That is the patch that actually allows the system to contact Austin, Texas where the central VA Master Patient index is maintained. HL1.639 must not be installed or your system will sending unwanted information to the VA MPI in Austin.		Installing the test account is the same as installing the full system except that the patch HL1.639 is not installed. That is the patch that actually allows the system to contact Austin, Texas where the central VA Master Patient index is maintained. HL1.639 must not be installed or your system will sending unwanted information to the VA MPI in Austin.

	The installation of this system is documented in the Clinical Information Resource Network Patient Demographiscs (CIRN-PD) and Master Patient Indes (MPI) Installation and Implementation Guide, Version 2, Package Version 1.0, August 2000, Draft which can be found at : http://www.va.gov/vdl/~~VistA_Lib~~/Infrastructure/Master_Patient_Index_(MPI)/rg1_0_ig2.doc ~~a.k.a~~		The installation of this system is documented in the Clinical Information Resource Network Patient Demographiscs (CIRN-PD) and Master Patient Indes (MPI) Installation and Implementation Guide, Version 2, Package Version 1.0, August 2000, Draft which can be found at : http://www.va.gov/vdl/documents/Infrastructure/Master_Patient_Index_(MPI)/rg1_0_ig2.doc

	You will need to obtain these instructions as this document is made to supplement that document to allow "newbies" to use the official instructions.		You will need to obtain these instructions as this document is made to supplement that document to allow "newbies" to use the official instructions.