Enter A Drug
From VistApedia
Written by Sam Habiel. Questions? Post on the hardhats Google group: http://groups.google.com/group/hardhats.
Prerequisites
In order to enter drugs, you need to have access to the menu Drug Enter/Edit through PSS MGR (Pharmacy Data Management). This menu comes by default in WorldVistA XUCORE (Core Menu).
Even though the menu is not locked, the entry routine checks for a bunch of security keys.
They are:
- PSNMGR is needed to match/rematch to NATIONAL DRUG file
- PSORPH or PSXCMOPMGR is needed for OUTPATIENT drugs; PSORPH for non-VA drugs
- PSJU MGR is needed for UNIT DOSE drugs
- PSJI MGR is needed for IV drugs
- PSGWMGR is needed for WARD STOCK drugs
- PSAMGR or PSA ORDERS is needed for DRUG ACCOUNTABILITY usage
- PSDMGR is needed for CONTROLLED SUBSTANCES usage
What you really need is the following for a typical hospital implementation:
- PSNMGR (to match the drug)
- PSORPH (to mark drugs for outpatient and non-VA)
- PSJU MGR (to mark drugs for Unit Dose)
- PSJI MGR (to mark drugs for IV)
If you cannot match/rematch a drug; AND/OR get the following message:
You do not have the proper keys to continue. Sorry, this concludes your editing session.
then you are missing security keys.
IF YOU DO NOT MATCH A DRUG, IT WILL NOT PARTICIPATE IN DRUG-DRUG, DRUG-FOOD, AND DRUG-Allergy INTERACTIONS
Here are two sessions on entering a drug. The first is when you are entering a drug marketed in the US; and second is in a case you are using VISTA outside of the US and entering a drug not found in the US. Because I am lazy, the first example has most of the annotations.
Entering a Drug marketed in the US
<i><Enter Drug as Generic Name Concentration Tablet Route Package Size. Package size is usually omitted for drugs not dispensed as packages></i>
Select DRUG GENERIC NAME: <b>LEVETIRACETAM 500MG TAB ORAL</b>
Are you adding 'LEVETIRACETAM 500MG TAB ORAL' as
a new DRUG (the 4857TH)? No// <b>Y</b> (Yes)
DRUG NUMBER: 94695//
DRUG VA CLASSIFICATION:
DRUG FSN:
DRUG LOCAL NON-FORMULARY:
DRUG INACTIVE DATE:
DRUG MESSAGE:
DRUG RESTRICTION:
GENERIC NAME: LEVETIRACETAM 500MG TAB ORAL Replace
VA CLASSIFICATION:
DEA, SPECIAL HDLG:
DAW CODE:
NATIONAL FORMULARY INDICATOR: Not Matched To NDF
LOCAL NON-FORMULARY:
VISN NON-FORMULARY:
Select DRUG TEXT ENTRY:
Select FORMULARY ALTERNATIVE:
Select SYNONYM: <i><These synonyms show up for pharmacists.
Also, the Bar Code for BCMA goes here.
Enter these using a bar code scanner. I am entering none here></i>
MESSAGE: <This shows up for pharmacists and physicians as a pop-up>
RESTRICTION:
FSN:
NDC: <If you are in the US, enter this. It makes matching easier>
INACTIVE DATE: <This field inactivates the drug>
If you are planning to match to a NDF entry later or have no plan of using
the external billing function, you may skip the Service Code entry.
SERVICE CODE:
WARNING LABEL SOURCE is not 'NEW'.
WARNING LABEL will be used until the WARNING LABEL SOURCE is set to 'NEW'.
WARNING LABEL:
Current Warning labels for LEVETIRACETAM 500MG TAB ORAL
No warnings from the new data source exist for this drug.
Verify that the drug is matched to the National Drug File.
Would you like to edit this list of warnings? N// O
ORDER UNIT: <i>If you enter this, price and the Dispense Unit Per Order Unit,
the Price Per Dispense Unit field will be calculated for you.
Physicians using CPRS can then see how much each pill costs.</i>
PRICE PER ORDER UNIT:
DISPENSE UNIT: <b>TAB</b> <Make sure to fill this. This shows up on the label>
DISPENSE UNITS PER ORDER UNIT:
Note: Defaulting the NCPDP DISPENSE UNIT to EACH and the
NCPDP QUANTITY MULTIPLIER to 1 (one).
NCPDP DISPENSE UNIT: EACH//
NCPDP QUANTITY MULTIPLIER: 1//
PRICE PER DISPENSE UNIT:
<i>Next is the matching process. If you have an NDC, your drug may be matched right away;
if not, it will try brand names (usually that never works); then it tries the first word of the Generic Name.
This is what it will do here. Remember, if you don't match the drug,
you don't get [[allergy~|Allergy]] or drug interactions.
Matching involves several steps before it's completed. Make sure to do them all.</i>
Do you wish to match/rematch to NATIONAL DRUG file? Yes// (Yes)
Deleting Possible Dosages...
Match local drug LEVETIRACETAM 500MG TAB ORAL
ORDER UNIT:
DISPENSE UNITS/ORDER UNITS:
DISPENSE UNIT: TAB
No NDC to match...
I will attempt to match the NDCs from your SYNONYMS.
No match by Synonym NDC... now first word
Match made with LEVETIRACETAM 500MG TAB ORAL
Now select VA Product Name
1 LEVETIRACETAM 1000MG TAB TAB CN400 L0410
2 LEVETIRACETAM 100MG/ML INJ INJ,SOLN CN400 L0384
3 LEVETIRACETAM 100MG/ML SOLN,ORAL SOLN,ORAL CN400 L0321
4 LEVETIRACETAM 250MG TAB TAB CN400 L0266
5 LEVETIRACETAM 500MG TAB TAB CN400 L0267
6 LEVETIRACETAM 750MG TAB TAB CN400 L0268
Enter your choice: <b>5</b>
Is this a match < Reply Y, N or press return to continue > : Y
CHOOSE FROM:
1 120 BOTTLE
2 OTHER OTHER
Enter Package Size & Type Combination: <b>1</b>
Local drug LEVETIRACETAM 500MG TAB ORAL
matches LEVETIRACETAM 500MG TAB
PACKAGE SIZE: 120
PACKAGE TYPE: BOTTLE
< Enter "Y" for yes >
< Enter "N" for no > OK? : <b>Y</b>
LOCAL DRUG NAME: LEVETIRACETAM 500MG TAB ORAL
ORDER UNIT:
DISPENSE UNITS/ORDER UNITS:
DISPENSE UNIT: TAB
VA PRODUCT NAME: LEVETIRACETAM 500MG TAB
VA PRINT NAME: LEVETIRACETAM 500MG TAB CMOP ID: L0267
VA DISPENSE UNIT: TAB MARKABLE FOR CMOP: YES
PACKAGE SIZE: 120
PACKAGE TYPE: BOTTLE
VA CLASS: CN400 ANTICONVULSANTS
CS FEDERAL SCHEDULE:
INGREDIENTS:
LEVETIRACETAM
NATIONAL FORMULARY INDICATOR: YES
NATIONAL FORMULARY RESTRICTION:
< Enter "Y" for yes, "N" for no >
Is this a match ? <b>Y</b>
You have just VERIFIED this match and MERGED the entry.
Resetting Possible Dosages..
Press Return to continue:
Just a reminder...you are editing LEVETIRACETAM 500MG TAB ORAL.
Strength from National Drug File match => 500 MG
Strength currently in the Drug File => 500 MG
Strength => 500 Unit => MG
<i>Make sure to clean up the dosages. 1000mg is not a valid dose for Levetiracetam. So I remove it.
This makes it not selectable as a dose in CPRS. If you don't do that, you open yourself to the possiblity of a lot of medication errors.</i>
POSSIBLE DOSAGES:
DISPENSE UNITS PER DOSE: 1 DOSE: 500MG PACKAGE: IO
DISPENSE UNITS PER DOSE: 2 DOSE: 1000MG PACKAGE: IO
LOCAL POSSIBLE DOSAGES:
Do you want to edit the dosages? N// <b>YES</b>
Changing the strength will update all possible dosages for this Drug.
STRENGTH: 500//
Select DISPENSE UNITS PER DOSE: <b>?</b>
Answer with POSSIBLE DOSAGES DISPENSE UNITS PER DOSE
Choose from:
1 500 IO
2 1000 IO
You may enter a new POSSIBLE DOSAGES, if you wish
Type a Number between 0 and 99999999, 4 Decimal Digits
Select DISPENSE UNITS PER DOSE: <b>2</b> 1000 IO
DISPENSE UNITS PER DOSE: 2// <b>@</b>
SURE YOU WANT TO DELETE THE ENTIRE '2' DISPENSE UNITS PER DOSE? Y (Yes)
Select DISPENSE UNITS PER DOSE:
Enter/Edit Local Possible Dosages? N// <b><enter></b> O
<i>This next section is to help you tell how the drug is going to be used.
The options that you see depend on what security keys you have.</i>
MARK THIS DRUG AND EDIT IT FOR:
O - Outpatient
U - Unit Dose
I - IV
X - Non-VA Med
Enter your choice(s) separated by commas : <b>O,U,X</b>
O - Outpatient
U - Unit Dose
X - Non-VA Med
** You are NOW editing OUTPATIENT fields. **
AN Outpatient Pharmacy ITEM? No// <b>Y</b> (Yes)
CORRESPONDING INPATIENT DRUG:
MAXIMUM DOSE PER DAY:
LOCAL NON-FORMULARY:
NORMAL AMOUNT TO ORDER:
SOURCE OF SUPPLY:
CURRENT INVENTORY:
[[ACTION~|Action]] PROFILE MESSAGE (OP):
MESSAGE:
QUANTITY DISPENSE MESSAGE:
OP EXTERNAL DISPENSE:
Do you wish to mark/unmark as a LAB MONITOR or CLOZAPINE DRUG?
Enter Yes or No: <b>NO</b>
** You are NOW editing UNIT DOSE fields. **
AN Unit Dose ITEM? No// <b>Y</b> (Yes)
CORRESPONDING OUTPATIENT DRUG:
ATC MNEMONIC:
Select WARD GROUP FOR ATC CANISTER:
** You are NOW Marking/Unmarking for NON-VA MEDS. **
A Non-VA Med ITEM? No// <b>Y</b> (Yes)
<i>Orderable items are what the physician/provider sees in CPRS. You need to match each drug to an orderable item.
Multiple drugs can be matched to a single Orderable Item, giving the Physician a view of multiple available dosages in CPRS.</i>
** You are NOW in the ORDERABLE ITEM matching for the dispense drug. **
Dosage Form -> TAB
Match to another Orderable Item with same Dosage Form? NO//
Dosage Form -> TAB
Dispense Drug -> LEVETIRACETAM 500MG TAB ORAL
Orderable Item Name: LEVETIRACETAM//
Matching LEVETIRACETAM 500MG TAB ORAL
to
LEVETIRACETAM TAB
Is this OK? YES//
Match Complete!
Now editing Orderable Item:
LEVETIRACETAM TAB
FORMULARY STATUS:
Select OI-DRUG TEXT ENTRY: <i>This lets you put a Drug Text (like a dosing table)</i>
INACTIVE DATE: <i>This lets you inactivate the orderable item and remove it from view</i>
DAY (nD) or DOSE (nL) LIMIT: <i>This lets you limit the dosage of the drug</i>
MED ROUTE: <b>PO</b> ORAL PO <i>This is the default route for the physician and pharmacist></i>
SCHEDULE TYPE: <i>Unless drug typical use is PRN or ONE TIME leave this blank. When blank, the default SCHEDULE TYPE in Inpatient is CONTINUOUS.</i>
SCHEDULE: <b>BID</b> <i>This is the typical dosing interval</i>
Outpatient Expansion:
TWICE A DAY
PATIENT INSTRUCTIONS: <b>FOR SEIZURES</b> <i>This will show up as default instructions on labels</i>
FOR SEIZURES
Select SYNONYM: <b>KEPPRA</b> <i>These synonyms are what the provider can search by in CPRS</i>
Are you adding 'KEPPRA' as a new SYNONYM? No// <b>Y</b> (Yes)
SYNONYM: KEPPRA//
Select SYNONYM:
Entering a Drug not marketed in the US
There are a few things to notice about this example. Most importantly, you may need to do exotic matches; and you may need to change the strength to match what you get in your country.
<Enter drug as Name conc dosage form route size. You only have 30 characters, so you may need to omit some stuff>
Select DRUG GENERIC NAME: AMBROXOL 15MG/2ML SOLN 50ML BOTTLE
Are you adding 'AMBROXOL 15MG/2ML SOLN 50ML BOTTLE' as
a new DRUG (the 1669TH)? No// Y (Yes)
DRUG NUMBER: 3372//
DRUG VA CLASSIFICATION: <Leave all of these blank>
DRUG FSN:
DRUG LOCAL NON-FORMULARY:
DRUG INACTIVE DATE:
DRUG MESSAGE:
DRUG RESTRICTION:
GENERIC NAME: AMBROXOL 15MG/2ML SOLN 50ML BOTTLE Replace
VA CLASSIFICATION:
DEA, SPECIAL HDLG:
DAW CODE:
NATIONAL FORMULARY INDICATOR: Not Matched To NDF
LOCAL NON-FORMULARY:
VISN NON-FORMULARY:
Select DRUG TEXT ENTRY:
Select FORMULARY ALTERNATIVE:
Select SYNONYM: <These synonyms are what pharamcists can search by>
MESSAGE:
RESTRICTION:
FSN:
NDC:
INACTIVE DATE:
If you are planning to match to a NDF entry later or have no plan of using
the external billing function, you may skip the Service Code entry.
SERVICE CODE:
WARNING LABEL SOURCE is not 'NEW'.
WARNING LABEL will be used until the WARNING LABEL SOURCE is set to 'NEW'.
WARNING LABEL:
Current Warning labels for AMBROXOL 15MG/2ML SOLN 50ML BOTTLE
No warnings from the new data source exist for this drug.
Verify that the drug is matched to the National Drug File.
Would you like to edit this list of warnings? N// O
ORDER UNIT:
PRICE PER ORDER UNIT:
DISPENSE UNIT: BOTTLE <Very important field--prints on label>
DISPENSE UNITS PER ORDER UNIT:
Note: Defaulting the NCPDP DISPENSE UNIT to EACH and the
NCPDP QUANTITY MULTIPLIER to 1 (one).
NCPDP DISPENSE UNIT: EACH//
NCPDP QUANTITY MULTIPLIER: 1//
PRICE PER DISPENSE UNIT:
<Always try to match to the National Drug file>
Do you wish to match/rematch to NATIONAL DRUG file? Yes// (Yes)
Deleting Possible Dosages...
Match local drug AMBROXOL 15MG/2ML SOLN 50ML BOTTLE
ORDER UNIT:
DISPENSE UNITS/ORDER UNITS:
DISPENSE UNIT: BOTTLE
No NDC to match...
I will attempt to match the NDCs from your SYNONYMS.
No match by Synonym NDC... now first word
Match on first word failed...
No match . . . attempting to match by Trade Name
There are no Trade Names...unable to match
Do you want to attempt to match by NDC or UPN:
Select one of the following:
N NDC
U UPN
Enter response: NDC//
Please enter NDC Code <WITH DASHES>:
Unable to match by Name, Trade Name or NDC Code/UPN
Select VA GENERIC NAME: GUAIFENESIN
...OK? Yes// (Yes)
Match made with AMBROXOL 15MG/2ML SOLN 50ML BOTTLE
Now select VA Product Name
1 GUAIFENESIN 100MG TAB TAB RE302 G0079
2 GUAIFENESIN 100MG/5ML (AF) LIQUID LIQUID,ORAL RE302 G0218
3 GUAIFENESIN 100MG/5ML (SF & AF) LIQUID LIQUID,ORAL RE302 G0130
4 GUAIFENESIN 100MG/5ML (SF & AF) LIQUID,5ML LIQUID,ORAL RE302 G0261
5 GUAIFENESIN 100MG/5ML (SF) LIQUID SYRUP RE302 G0106
6 GUAIFENESIN 100MG/5ML SYRUP SYRUP RE302 G0035
7 GUAIFENESIN 1200MG TAB,SA TAB,SA RE302 G0161 **INACTIVE**
8 GUAIFENESIN 200MG CAP CAP,ORAL RE302 G0092
9 GUAIFENESIN 200MG TAB TAB RE302 G0107
10 GUAIFENESIN 200MG/5ML (SF & AF) LIQUID LIQUID RE302 G0125
Enter your choice or press return to continue: 2
Is this a match < Reply Y, N or press return to continue > : y
CHOOSE FROM:
1 120 ML BOTTLE
2 240 ML BOTTLE
3 3840 ML BOTTLE
4 480 ML BOTTLE
5 OTHER OTHER
Enter Package Size & Type Combination: 5
Local drug AMBROXOL 15MG/2ML SOLN 50ML BOTTLE
matches GUAIFENESIN 100MG/5ML (AF) LIQUID
PACKAGE SIZE: OTHER
PACKAGE TYPE: OTHER
< Enter "Y" for yes >
< Enter "N" for no > OK? : y
LOCAL DRUG NAME: AMBROXOL 15MG/2ML SOLN 50ML BOTTLE
ORDER UNIT:
DISPENSE UNITS/ORDER UNITS:
DISPENSE UNIT: BOTTLE
VA PRODUCT NAME: GUAIFENESIN 100MG/5ML (AF) LIQUID
VA PRINT NAME: GUAIFENESIN 100MG/5ML (AF) LIQUID CMOP ID: G0218
VA DISPENSE UNIT: ML MARKABLE FOR CMOP: YES
PACKAGE SIZE: OTHER
PACKAGE TYPE: OTHER
VA CLASS: RE302 NON-OPIOID-CONTAINING ANTITUSSIVES/EXPECTORANTS
CS FEDERAL SCHEDULE:
INGREDIENTS:
GUAIFENESIN 100 MG/5ML
NATIONAL FORMULARY INDICATOR: YES
NATIONAL FORMULARY RESTRICTION:
< Enter "Y" for yes, "N" for no >
Is this a match ? y
You have just VERIFIED this match and MERGED the entry.
Resetting Possible Dosages..
Press Return to continue:
Just a reminder...you are editing AMBROXOL 15MG/2ML SOLN 50ML BOTTLE.
Strength from National Drug File match => 100 MG/5ML
Strength currently in the Drug File => 100
Strength => 100 Unit =>
POSSIBLE DOSAGES:
DISPENSE UNITS PER DOSE: 1 DOSE: 100MG/5ML PACKAGE: I
DISPENSE UNITS PER DOSE: 2 DOSE: 200MG/10ML PACKAGE: I
LOCAL POSSIBLE DOSAGES:
Do you want to edit the dosages? N// y YES
Changing the strength will update all possible dosages for this Drug.
<May need to change dosage>
STRENGTH: 100// 37.5
Resetting possible dosages:
Possible Dosage = 37.5MG/1.875ML
Possible Dosage = 75MG/3.75ML
Select DISPENSE UNITS PER DOSE: ?
Answer with POSSIBLE DOSAGES DISPENSE UNITS PER DOSE
Choose from:
1 37.5 I
2 75 I
You may enter a new POSSIBLE DOSAGES, if you wish
Type a Number between 0 and 99999999, 4 Decimal Digits
Select DISPENSE UNITS PER DOSE: 1 37.5 I
DISPENSE UNITS PER DOSE: 1// @
SURE YOU WANT TO DELETE THE ENTIRE '1' DISPENSE UNITS PER DOSE? y (Yes)
Select DISPENSE UNITS PER DOSE: 2 75 I
DISPENSE UNITS PER DOSE: 2// @
SURE YOU WANT TO DELETE THE ENTIRE '2' DISPENSE UNITS PER DOSE? y (Yes)
Select DISPENSE UNITS PER DOSE: ?
You may enter a new POSSIBLE DOSAGES, if you wish
Type a Number between 0 and 99999999, 4 Decimal Digits
Select DISPENSE UNITS PER DOSE:
Strength: 37.5 Unit: MG/5ML
Select LOCAL POSSIBLE DOSAGE: ?
You may enter a new LOCAL POSSIBLE DOSAGE, if you wish
Answer must be 1-60 characters in length.
Select LOCAL POSSIBLE DOSAGE: ?
You may enter a new LOCAL POSSIBLE DOSAGE, if you wish
Answer must be 1-60 characters in length.
Select LOCAL POSSIBLE DOSAGE: 5 ML
Are you adding '5 ML' as a new LOCAL POSSIBLE DOSAGE (the 1ST for this DRUG)?
No// Y (Yes)
LOCAL POSSIBLE DOSAGE: 5 ML//
PACKAGE: IO Both
DOSE UNIT: ML MILLILITER(S)
NUMERIC DOSE: 5
Strength: 37.5 Unit: MG/5ML
Select LOCAL POSSIBLE DOSAGE:
MARK THIS DRUG AND EDIT IT FOR:
O - Outpatient
U - Unit Dose
I - IV
X - Non-VA Med
Enter your choice(s) separated by commas : X
X - Non-VA Med
** You are NOW Marking/Unmarking for NON-VA MEDS. **
A Non-VA Med ITEM? No// Y (Yes)
** You are NOW in the ORDERABLE ITEM matching for the dispense drug. **
Dosage Form -> LIQUID,ORAL
Match to another Orderable Item with same Dosage Form? NO//
Dosage Form -> LIQUID,ORAL
Dispense Drug -> AMBROXOL 15MG/2ML SOLN 50ML BOTTLE
Orderable Item Name: GUAIFENESIN// AMBROXOL
Matching AMBROXOL 15MG/2ML SOLN 50ML BOTTLE
to
AMBROXOL LIQUID,ORAL
Is this OK? YES//
Match Complete!
Now editing Orderable Item:
AMBROXOL LIQUID,ORAL
FORMULARY STATUS:
Select OI-DRUG TEXT ENTRY:
INACTIVE DATE:
DAY (nD) or DOSE (nL) LIMIT:
MED ROUTE: PO ORAL PO
SCHEDULE TYPE: R FILL ON REQUEST
SCHEDULE: TID
PATIENT INSTRUCTIONS:
Select SYNONYM: MYCOSOLVAN
Are you adding 'MYCOSOLVAN' as a new SYNONYM (the 1ST for this PHARMACY ORDER
ABLE ITEM)? No// Y (Yes)
SYNONYM: MYCOSOLVAN//
Select SYNONYM:
