KT Pharmacy Setup Howto
Pharmacy Packages for Configuration
1. Outpatient Pharmacy
2. Inpatient Medications
3. Bar Code Medication Administration (BCMA)
4. Automatic Replenish/Ward Stock (AR/WS)
5. Controlled Substances
6. Pharmacy Data management (PDM)
7. Drug Accountability - ?? Maybe configure
8. National Drug File (NDF)
9. Prescription Practices (PPP) – NOT CONFIGURED
10. Electronic Claims Management Engine – NOT CONFIGURED DORMATE RELEASE
11. Pharmacy Benefits Management (PBM) – NOT CONFIGURED
12. Consolidated Mail Outpatient Pharmacy (CMOP) – NOT CONFIGURED
Outpatient Pharmacy
Required Packages:
Accounts Receivable (AR) 4.5 Adverse Reaction Tracking (ART) 4.0 Clinical Information Resources Network (CIRN) 1.0 Consolidated Mail Outpatient Pharmacy (CMOP) 2.0 Computerized Patient Record System (CPRS) 3.0 Decision Support System (DSS) 3.0 Fee Basis 3.5 VA FileMan 22.0 Integrated Funds Control, Accounting, and Procurement (IFCAP) 5.0 Inpatient Medications (IP) 5.0 Integrated Billing (IB) 2.0 Kernel 8.0 Laboratory 5.2 MailMan 7.1 Master Patient Index/Patient Demographics (MPI/PD) 1.0 National Drug File (NDF) 4.0 Order Entry/Results Reporting (OERR) 3.0 Patient Information Management System (PIMS) 5.3 Pharmacy Data Management (PDM) 1.0 Remote Procedure Call (RPC) Broker 1.1
Outpatient Options used to define Outpatient Pharmacy: Site parameter Enter/Edit
Site Name= WVOPharmacy
Outpatient Parameters set:
Jobs to be Queued for Outpatient Pharmacy: Must use option PSO AUTOQUEUE JOBS
Menu’s
OutPatient Package Corridinator – PSO MANAGER OutPatient Pharmacist – PSO USER1 OutPatient Tech – PSO USER2
Keys Archive Device
=~=~=~=~=~=~=~= PuTTY log 2005.10.27 14:16:54 =~=~=~=~=~=~=~=
WV oU OUTPATIENT
Are you adding 'WV OUTPATIENT' as a new OUTPATIENT SITE (the 1ST)? No// Y
(Yes)
OUTPATIENT SITE SITE NUMBER: ??
This field is used to show the site/station number.
OUTPATIENT SITE SITE NUMBER: ???
This field is used to show the site/station number.
OUTPATIENT SITE SITE NUMBER: 007
OUTPATIENT SITE INACTIVE DATE:
Would you like to see all site parameters for this division? Y// ES [6;1H [1;1H [J [2J [H NAME: WV OUTPATIENT SITE NUMBER: 007
NAME: WV OUTPATIENT//
MAILING FRANK STREET ADDRESS:
AREA CODE:
PHONE NUMBER:
MAILING FRANK ZIP+4 CODE:
SITE NUMBER: 007//
MAILING FRANK CITY:
MAILING FRANK STATE:
MAILING COMMENTS:
INACTIVE DATE:
HOLD FUNCTION?: ?
Enter 'Y' if the 'Hold' feature will be used at the facility.
Choose from:
1 YES
0 NO
HOLD FUNCTION?: 0 NO SUSPENSE FUNCTION?: ?
Enter if the 'Suspense' feature will be used at the facility.
Choose from:
1 YES
0 NO
SUSPENSE FUNCTION?: 0 NO CANCEL DRUG IN SAME CLASS: ?
Enter yes if you wish prescriptions for drugs in the same class to be
cancelled.
Choose from:
1 YES
0 NO
CANCEL DRUG IN SAME CLASS: 0 NO REFILL INACTIVE DRUG RXS: ?
Enter yes to allow refilling a prescription for a drug which is inactive.
Choose from:
1 YES
0 NO
REFILL INACTIVE DRUG RXS: 1 YES ASK METHOD OF PICKUP: ?
Enter yes to put special pickup instructions on window prescriptions.
Choose from:
1 YES
0 NO
ASK METHOD OF PICKUP: 0 NO PASS MEDS ON PROFILE: ?
Enter yes if pass meds should appear on the profile printed with new
prescriptions
Choose from:
1 YES
0 NO
PASS MEDS ON PROFILE: 0 NO PROFILE `SORT BY' DEFAULT: ?
Enter the default method of sorting medication profile.
Choose from:
0 DATE
1 CLASS
2 MEDICATION
PROFILE `SORT BY' DEFAULT: 2 MEDICATION COPIES ON NEW: ?
Enter yes to ask the number of copies of each label to be print.
Choose from:
1 YES
0 NO
COPIES ON NEW: 0 NO DRUG CHECK FOR CLERK: ?
Enter yes if clerks should see the duplicate drug warning during order
entry.
Choose from:
1 YES
0 NO
DRUG CHECK FOR CLERK: 0 NO FEE BASIS SUPPORT: ?
Enter yes if your pharmacy processes prescriptions for Fee basis
providers.
Choose from:
1 YES
0 NO
FEE BASIS SUPPORT: 1 YES MULTI RX REQUEST FORM: ?
Enter yes to print the multi RX request form.
Choose from:
1 YES
0 NO
MULTI RX REQUEST FORM: 0 NO BARCODES ON REQUEST FORMS: ?
Select whether you want barcodes on the single refill request, the
multi-RX request form or both
Choose from:
0 REFILL REQUEST ONLY
1 MULTI RX REQUEST ONLY
2 BOTH
BARCODES ON REQUEST FORMS: 2 BOTH BARCODES ON Action PROFILES: ?
Enter 'Yes' if barcodes are to print with Action profiles. Printer must be setup for barcodes. Choose from: 1 YES 0 NO
BARCODES ON Action PROFILES: 1 YES Verification: ?
Answer yes if prescriptions entered by a technician must be verified by a
pharmacist.
Choose from:
1 YES
0 NO
Verification: 1 YES DISPLAY GROUP: ?
Choose the display group which will be used to display the prescription
ready messages.
DISPLAY GROUP: ???
This field is used to determine which bingo board display screen will
be shown on the waiting room monitor.
DISPLAY GROUP: SCREEN PROFILES: ??
This field is used to determine if profiles are displayed when refilling
and renewing medications.
Choose from:
1 YES
0 NO
SCREEN PROFILES: 0 NO EDIT PATIENT DATA: ??
This field is used to determine if editing of patient data will be allow
ed.
Choose from:
1 YES
0 NO
EDIT PATIENT DATA: 1 YES EDIT DRUG: ??
This field will be used to determine if drugs can be changed during
the prescription edit option.
Choose from:
1 YES
0 NO
EDIT DRUG: 0 NO RENEWING RX'S ALLOWED: ??
This field will be used to determine if renewing of medications will be
allowed.
Choose from:
1 YES
0 NO
RENEWING RX'S ALLOWED: 1 YES PASS MEDS CANCEL: ??
This field is used to determine if pass medications are to be cancelled.
Choose from:
1 YES
0 NO
PASS MEDS CANCEL: 1 YES AUTO SUSPEND: ??
This field is used to determine if medication that is refilled or renewe
d
before the next possible fill date is to be placed
in suspense automatically.
Choose from:
1 YES
0 NO
AUTO SUSPEND: 0 NO SHALL COMPUTER ASSIGN RX #S: ??
This field is used to determine if the computer will auto generate
prescription numbers.
Choose from:
1 YES
0 NO
SHALL COMPUTER ASSIGN RX #S: 1 YES PROFILE WITH NEW PRESCRIPTIONS: ??
This field is used to determine if medication profiles are printed when
new medication is ordered.
Choose from:
1 YES
0 NO
PROFILE WITH NEW PRESCRIPTIONS: 0 NO SLAVED LABEL PRINTING: ??
This field will be used to allow printing of RX labels without being
able to queue to a printer. This parameter is primarily for slaved
printing of RX labels. If 'yes' is the answer the Prompt for Action
to be taken on the label will include the '/PRINT' Action.
Choose from:
1 YES
0 NO
SLAVED LABEL PRINTING: 0 NO METHADONE PROGRAM: ??
This field will be used to determine if the site has a methadone program
and if a particular drug should be prompted for.
Choose from:
0 NO
1 YES
METHADONE PROGRAM: 0 NO METHADONE DRUG: ?? DAYS TO PULL FROM SUSPENSE: ??
This field will be used to pull a patient's medication from suspense for
a specified number of days. The day range is from 0 to 10.
THIS NUMBER IS DIVISION SPECIFIC.
DAYS TO PULL FROM SUSPENSE: 10 DAYS TO PULL SUSPENDED CS CMOP: ??
This field will be used to pull a patient's controlled substances from
suspense for CMOP medications for a specified number of days. The range
is between 0 and 10.
DAYS TO PULL SUSPENDED CS CMOP: 0 NEW LABEL STOCK: ?
If new medication label stock will be used enter '1' for Yes.
Choose from:
1 YES
0 NO
NEW LABEL STOCK: 1 YES EXTERNAL INTERFACE: ??
This field allows sites to alter the characteristics of the external
interface. The Set of Codes field have the following values:
0 - the external interface is off
1 - send all drugs to the external interface; print labels locally
2 - send all drugs to the external interface; don't print labels locally
3 - send only marked drugs to the external interface; don't print labels
locally
4 - send only marked drugs to external interface and print labels throug
h
VistA.
Choose from:
0 INTERFACE TURNED OFF
1 SEND ALL ORDERS AND PRINT LABEL
2 SEND ALL ORDERS AND DON'T PRINT LABEL
3 SEND MARKED ORDERS AND DON'T PRINT
4 SEND MARKED ORDERS AND PRINT LABEL
EXTERNAL INTERFACE: 0 INTERFACE TURNED OFF Select DISPENSING SYSTEM PRINTER: ??
You may enter a new DISPENSING SYSTEM PRINTER, if you wish '^' TO STOP: This field identifies the name of the printer(s) that, when selected, an
d
the interface is in use, an HL7 message is generated to the dispensing
system.
Choose from:
BROWSER (CIRN) Text Browser Utility NUL
BROWSER CACHE/NT HFS/CRT USER$:[TEMP]DDBR.TXT
BROWSER DSM/VMS HFS/CRT DDBR.TXT
BROWSER MSM/DOS HFS/CRT 51
BROWSER MSM/NT HFS/CRT 51
DG FIELD MONITOR DG field editing protocol DG FIELD MONITOR
FAUX PRINTER LAT TERMINAL LC-
GMRA UPDATE RESOURCE Allergy update control GMRA UPDATE RESOURCE
GTM-UNIX-NULL Bit Bucket (GT.M-Unix) /dev/null
HDIS STATUS RESOURCE DEVICE Resource Device HDIS STATUS RESOURCE DE
VICE
HDIS VUID RESOURCE DEVICE Resource Device HDIS VUID RESOURCE DEVICE
HFS Host File Server USER$:[TEMP]TMP.DAT
IMAGING WORKSTATION BROKER WS.DAT
MESSAGE P-MESSAGE-HFS-MSM/DOS HFS (MSM/DOS) FILE => MESSAGE 51
MESSAGE P-MESSAGE-HFS-MSM/NT HFS (MSM/NT) FILE => MESSAGE 51
'^' TO STOP: MESSAGE P-MESSAGE-HFS-OPENM-NT HFS (OpenM-NT) FILE => MESSAGE V:\P
LATINUM\XMHFS.TMP
MESSAGE P-MESSAGE-HFS-VXD HFS (VXD) FILE => MESSAGE XMHFS.DAT
MSM/HFS Host File Server 51
NULL-DSM Bit Bucket _NLA0:
OR MOVEMENT RESOURCE OR movement event process OR MOVEMENT RESOURCE
OR WINDOWS HFS OR Windows Print HFS Device ORWINDEV.DAT
OR WORKSTATION OR Workstation HFS Device ORDEV.DAT
ORB NOTIFICATION RESOURCE OE/RR notifications ORB NOTIFICATION RESO
URCE
ORW THREAD RESOURCE CPRS GUI background data retrieval ORW THREAD R
ESOURCE
ORW/PXAPI RESOURCE CPRS to PCE transactions ORW/PXAPI RESOURCE SCCV RESOURCE Scheduling Conversion Resource Device SCCV RESOURCE VIC CARD REGISTRATION FAUX XDRBROWSER1 HFS/CRT USER$:[TEMP]XDRBR.TXT
Select DISPENSING SYSTEM PRINTER: BLANK LABEL BETWEEN PATIENTS: ?
Choose from:
0 NO
1 YES
BLANK LABEL BETWEEN PATIENTS: 1 YES VERIFYING PHARMACIST ON LABELS: ?
Enter Yes to print the Verifying Pharmacist number on Outpatient labels.
Choose from:
1 YES
VERIFYING PHARMACIST ON LABELS: 1 YES AUTOMATED DISPENSE: ??
This field will determine what version of the automated dispense machine
this site is running. If the machine is older than HL7 V.2.4, enter
letter O, if HL7 V.2.4 has been installed, enter 2.4.
Choose from:
0 Less than V2.4
2.4 HL7 V.2.4
AUTOMATED DISPENSE: FILE RELEASE DATE/TIME: ??
This field is used to indicate if the release date/time is to be filed f
or
the prescription dispensed by an external interface.
Choose from:
1 YES
FILE RELEASE DATE/TIME: 1 YES ENABLE MASTER FILE UPDATE: ??
This field will determine if the automated dispense machines are ready t
o
receive HL7 V.2.4 messages.
Choose from:
N NO
Y YES
ENABLE MASTER FILE UPDATE: DISPENSE DNS NAME: ??
THIS IS THE DNS COMPUTER NAME OF THE AUTOMATED DISPENSING MACHINE THAT I
S
USED FOR THIS OUTPATIENT SITE DIVISION.
DISPENSE DNS NAME: DISPENSE DNS PORT: Select CPRS ORDERING INSTITUTION: ?
You may enter a new CPRS ORDERING INSTITUTION, if you wish
Enter the Institution for this Outpatient site for CPRS orders.
Answer with INSTITUTION NAME, or STATUS, or STATION NUMBER, or
OFFICIAL VA NAME, or CURRENT LOCATION, or CODING SYSTEM/ID PAIR, or
NAME (CHANGED FROM), or CODING SYSTEM
Do you want the entire INSTITUTION List? Y (Yes)
Choose from:
AUSTIN 200
BVA/VBA SUPPORT OFFICE DC BVA/VBA-SO 397
OFFICE OF INFORMATION SRV CNTR 776
SOFTWARE SERVICE VAO 050
VISN 1 VISN
VISN 10 VISN
VISN 11 VISN
VISN 12 VISN
VISN 13 VISN
VISN 14 VISN
VISN 15 VISN
VISN 16 VISN
VISN 17 VISN
VISN 18 VISN
VISN 19 VISN
VISN 2 VISN
VISN 20 VISN
VISN 21 VISN
VISN 22 VISN
VISN 23 VISN
'^' TO STOP: VISN 3 VISN
VISN 4 VISN
VISN 5 VISN
VISN 6 VISN
VISN 7 VISN
VISN 8 VISN
VISN 9 VISN
Select CPRS ORDERING INSTITUTION: SOFTWARE SERVICE VAO 050
Are you adding 'SOFTWARE SERVICE' as a new CPRS ORDERING INSTITUTION (the 1ST for this OUTPATIENT SITE)? No// Y (Yes) LOGICAL LINK:
Select CPRS ORDERING INSTITUTION: RELATED INSTITUTION: ??
Institution associated with the site. Choose from: AUSTIN 200 BVA/VBA SUPPORT OFFICE DC BVA/VBA-SO 397 OFFICE OF INFORMATION SRV CNTR 776 SOFTWARE SERVICE VAO 050 VISN 1 VISN VISN 10 VISN VISN 11 VISN VISN 12 VISN VISN 13 VISN VISN 14 VISN VISN 15 VISN VISN 16 VISN VISN 17 VISN VISN 18 VISN VISN 19 VISN VISN 2 VISN VISN 20 VISN VISN 21 VISN VISN 22 VISN '^' TO STOP: VISN 23 VISN VISN 3 VISN VISN 4 VISN VISN 5 VISN VISN 6 VISN VISN 7 VISN VISN 8 VISN VISN 9 VISN
RELATED INSTITUTION: ?? RELATED INSTITUTION: ?? RELATED INSTITUTION: ?
Answer with INSTITUTION NAME, or STATUS, or STATION NUMBER, or
OFFICIAL VA NAME, or CURRENT LOCATION, or CODING SYSTEM/ID PAIR, or
NAME (CHANGED FROM), or CODING SYSTEM
Do you want the entire INSTITUTION List? Y (Yes)
Choose from:
AUSTIN 200
BVA/VBA SUPPORT OFFICE DC BVA/VBA-SO 397
OFFICE OF INFORMATION SRV CNTR 776
SOFTWARE SERVICE VAO 050
VISN 1 VISN
VISN 10 VISN
VISN 11 VISN
VISN 12 VISN
VISN 13 VISN
VISN 14 VISN
VISN 15 VISN
VISN 16 VISN
VISN 17 VISN
VISN 18 VISN
VISN 19 VISN
VISN 2 VISN
VISN 20 VISN
VISN 21 VISN
VISN 22 VISN
VISN 23 VISN
'^' TO STOP: VISN 3 VISN
VISN 4 VISN
VISN 5 VISN
VISN 6 VISN
VISN 7 VISN
VISN 8 VISN
VISN 9 VISN
RELATED INSTITUTION: SOFTWARE SERVICE VAO 050 LABEL/PROFILE MONITOR MAX: ??
Maximum number of label/profiles to be stored in the Label/Profile
Monitor list for each printer device. The default and minimum value
for this number is 1000. Each time the printer is used an entry is
made in the Label/Profile monitor and if the monitor holds more
entries than specified by this parameter, the oldest entry is
deleted.
LABEL/PROFILE MONITOR MAX: 100000 NARCOTICS NUMBERED DIFFERENTLY: ?
Choose from:
1 YES
0 NO
NARCOTICS NUMBERED DIFFERENTLY: 1 YES NARCOTIC LOWER BOUND: 10000 NARCOTIC UPPER BOUND: 49 499999 PRESCRIPTION # LOWER BOUND: 10 250 300000 PRESCRIPTION # UPPER BOUND: 3999 4000000 IB SERVICE/SECTION: ?
Answer with SERVICE/SECTION NAME, or ABBREVIATION, or MAIL SYMBOL, or
TYPE OF SERVICE, or MIS COSTING CODE:
IRM
IB SERVICE/SECTION: ???
Select the appropriate entry in the Service/Section file (#49) that is
to be used for the Pharmacy Copayment/Integrated Billing procedures.
Answer with SERVICE/SECTION NAME, or ABBREVIATION, or MAIL SYMBOL, or
TYPE OF SERVICE, or MIS COSTING CODE:
IRM
IB SERVICE/SECTION: ?? IB SERVICE/SECTION: IRM
Entry in this field must match the SERVICE field for pharmacy action~\Action types in the IB Action TYPE file AND be a valid entry in your SERVICE/SECTION file to generate copay charges!
?? IB SERVICE/SECTION: IRM
Entry in this field must match the SERVICE field for pharmacy Action types in the IB Action TYPE file AND be a valid entry in your SERVICE/SECTION file to generate copay charges!
?? IB SERVICE/SECTION: ^
Outpatient System Parameters
DEFAULT OUTPATIENT SITE: ?
Enter name of default site.
Answer with OUTPATIENT SITE NAME, or SITE NUMBER, or
RELATED INSTITUTION:
WV OUTPATIENT 007
DEFAULT OUTPATIENT SITE: wv WV OUTPATIENT 007 ADMISSION CANCEL OF RXS: ?
Choose from:
1 YES
0 NO
ADMISSION CANCEL OF RXS: 0 NO Select EXEMPT WARD FROM AUTOCANCEL: ? DAYS PRINTED RX STAYS IN 52.5: ?
Enter from 7 to 90 days printed Rx's are to remain in suspense during the
purge option.
DAYS PRINTED RX STAYS IN 52.5: 10 POLYPHARMACY W/Action PROFILE: ?
Enter '1' or Yes to indicate if a polypharmacy report is to print with
action~\Action profiles.
Choose from:
1 YES
POLYPHARMACY W/Action PROFILE: 1 YES
Select SITE NAME: ?
Answer with OUTPATIENT SITE NAME, or SITE NUMBER, or
RELATED INSTITUTION:
WV OUTPATIENT 007
You may enter a new OUTPATIENT SITE, if you wish
ANSWER MUST BE 3-20 CHARACTERS IN LENGTH
Select SITE NAME: WV OUTPATIENT 007 Would you like to see all site parameters for this division? Y// ES [10;1H [1;1H [J [2J [H NAME: WV OUTPATIENT SITE NUMBER: 007
LABEL/PROFILE MONITOR MAX: 100000 BARCODES ON Action PROFILES: YES Verification: YES EDIT DRUG: NO RENEWING RX'S ALLOWED: YES PASS MEDS CANCEL: YES AUTO SUSPEND: NO SHALL COMPUTER ASSIGN RX #S: YES PROFILE WITH NEW PRESCRIPTIONS: NO DAYS TO PULL SUSPENDED CS CMOP: 0 CANCEL DRUG IN SAME CLASS: NO REFILL INACTIVE DRUG RXS: YES ASK METHOD OF PICKUP: NO PASS MEDS ON PROFILE: NO PROFILE `SORT BY' DEFAULT: MEDICATION COPIES ON NEW: NO DRUG CHECK FOR CLERK: NO FEE BASIS SUPPORT: YES MULTI RX REQUEST FORM: NO BARCODES ON REQUEST FORMS: BOTH SCREEN PROFILES: NO EDIT PATIENT DATA: YES HOLD FUNCTION?: NO SUSPENSE FUNCTION?: NO SLAVED LABEL PRINTING: NO DAYS TO PULL FROM SUSPENSE: 10 NEW LABEL STOCK: YES EXTERNAL INTERFACE: INTERFACE TURNED OFF BLANK LABEL BETWEEN PATIENTS: YES VERIFYING PHARMACIST ON LABELS: YES NARCOTICS NUMBERED DIFFERENTLY: YES NARCOTIC LOWER BOUND: 10000 NARCOTIC UPPER BOUND: 499999 METHADONE PROGRAM: NO PRESCRIPTION # LOWER BOUND: 300000 PRESCRIPTION # UPPER BOUND: 4000000 FILE RELEASE DATE/TIME: YES RELATED INSTITUTION: SOFTWARE SERVICE
CPRS ORDERING INSTITUTION: SOFTWARE SERVICE
Enter RETURN to continue or '^' to exit:
NAME: WV OUTPATIENT//
MAILING FRANK STREET ADDRESS:
AREA CODE: ^
Outpatient System Parameters
DEFAULT OUTPATIENT SITE: WV OUTPATIENT// ADMISSION CANCEL OF RXS: NO// Select EXEMPT WARD FROM AUTOCANCEL: 6 ?? Select EXEMPT WARD FROM AUTOCANCEL: ^
Select SITE NAME: Outpatient Pharmacy software - Version 7.0 Select LABEL PRINTER: HOME// TELNET
OK to assume label alignment is correct? YES//
Select SITE NAME: Outpatient Pharmacy software - Version 7.0 Select LABEL PRINTER: HOME// ^
Select SITE NAME: ^ Outpatient Pharmacy software - Version 7.0 Select LABEL PRINTER: HOME// ^
Select SITE NAME: ^ Outpatient Pharmacy software - Version 7.0 Select LABEL PRINTER: HOME// TELNET
OK to assume label alignment is correct? YES//
**> Sorry, access to your primary menu has been denied by the Application. An XQUIT was encountered in the Entry Action code. Please see your computer person.
Hit the "Enter" or "Return" Key to Continue
Inpatient Medications
Required Packages:
INpatient Options used to define INpatient Pharmacy:
Site parameter Enter/Edit
Site Name= WVINPharmacy
INpatient Parameters set:
Jobs to be Queued for INpatient Pharmacy:
Menu’s
Keys
Archive Device
